Checklist for a successful electronic raffle

Read, and meet your obligations as outlined in the following documents:

• The Lottery Licence Terms and Conditions
• The Raffle Licence Terms and Conditions
• The Electronic Raffle Operational Terms and Conditions
• The Registrar’s Standards: Financial Management and Administration Where Proceeds Are Not Pooled
• Electronic Raffle Systems Minimum Technical Standards for Raffles (“Other Technical Requirements” section)

Note: All electronic raffle sales portals, including subsequent modifications, must meet applicable technical standards and be approved by the AGCO

• Where will the raffle be held?
• How many days will the raffle run?
• What type of raffle will I run?
• What are the prize(s)?

Have your policies and procedures in place, outlining how you will:

• conduct and manage your raffle
• ensure compliance with the Electronic Raffle Operational Terms and Conditions
• address technical issues
• safeguard personnel, equipment and raffle assets
• ensure only valid tickets are in the raffle
• mitigate any identified risks

• Will raffle tickets be sold online, in person or both?
• Has my electronic raffle solution been reviewed and approved by the AGCO?
  • If you are submitting your own solution, see Step 1 on the Apply for a raffle lottery licence page. 
  • Or, you can use an AGCO-approved technology solution.
• How will prizes be distributed?

Ensure electronic raffle personnel are trained on their roles and responsibilities.

Be sure to:

• Include a responsible gambling messaging on the Rules of Play, in all print advertising and on all stub tickets.
• Ensure the ads promoting your event meet all AGCO requirements.

Your charity must open and maintain a separate lottery trust account to manage the money related to conducting and managing your electronic raffle event. See Raffle licence terms and conditions banking and financial.

Read the apply for a raffle lottery licence page to learn more about eligibility, where to get a licence, and how to apply.

You must follow these event details:

1. Your AGCO-approved Rules of Play are available for all ticket purchasers
2. Your electronic raffle licence is available to the public
3. Two (2) bona fide members oversee your raffle
4. You remove voided tickets from the draw
5. You advertise the actual raffle prize amount to be won for your draw (i.e. in the case of a 50/50 raffle, not the total sale amount)
6. You follow responsible gaming guidelines.
7. You are not selling to minors under 18 years of age
8. You know how to identify ineligible buyers
9. You do not permit sales to those who are intoxicated
10. Take note of any raffle issues and be prepared to notify the AGCO. (Use the AGCO Notification Matrix to identify, note and report to the AGCO any issues that occur.)
11. You are prepared for an AGCO Inspector, who may require access to verify your raffle, to review your licence requirements

1. Announce the correct prize amount and the winning ticket number at the first available opportunity
2. Ensure all raffle outcomes are clearly displayed to raffle ticket purchasers
3. Secure any unclaimed prizes for 6 months in safekeeping; any unclaimed prize after 6 months must be included in the gross proceeds of the lottery event

• Submit to the AGCO within the required timelines, your:
  • Post Event Compliance Form 
  • Financial report 
  • Notification of any issues in accordance with the Electronic Raffle Notification Matrix

Financial report

You must send the following documents with the financial report:

• a break down of administrative expenses
• a breakdown of donations by recipient
• a list of winners
• report compliance issues using the Electronic Raffle Notification Matrix

You may also be asked to provide a list of winners. 

Please note:

• The financial report must be submitted within 30 days of the date of the last draw. The AGCO or municipality may ask for more documents. These may include receipts for expenses related to the event.
• You must show any prizes that were donated on the financial report. Don’t deduct the value of the donated prizes from the gross receipts.
• Where asked, you must provide an audited financial statement to the AGCO or municipality within 180 days of the request.
• Report the use of net proceeds to the AGCO.
• Put all proceeds into the designated lottery trust account.