11.1 The licensee must
- hold all proceeds from the conduct and management of lottery schemes conducted and managed within the bingo hall in trust; and
- open and maintain a separate designated lottery trust account to administer these proceeds as follows:
- a Hall Charities Association must open one (1) separate, designated Super Jackpot trust account for one (1) horizontal Super Jackpot or one (1) designated Super Jackpot trust account to administer the conduct of all vertical super jackpots;
- licensees other than a Hall Charities Association and member organizations of an association must deposit their share of Super Jackpot proceeds into their designated bingo trust account. Proceeds so received must be used only for the purposes listed and approved on the concurrent Regular Bingo application.
11.2 The designated lottery trust account must be maintained in the name of the licensee, in trust and must have the following features:
- cheque writing privileges and monthly statements issued;
- all cheques or electronic images of backs and fronts of cheques returned with monthly statement.
11.3 Any interest accrued on the lottery trust account must be used for the charitable purposes of the licensee.
11.4 In administering the lottery trust account, the licensee must:
- appoint a minimum of four (4) signing officers in the case of a Hall Charities Association and two (2) signing officers for other licensees, who must be bona fide members of the licensee, to administer the account and write cheques on behalf of the licensee;
- deposit into the account all monies derived from the operation of the Super Jackpot, as soon as it is practical to do so and by deposit slip only;
- ensure all withdrawals are made by cheque;
- ensure cheques are written only for the payment of the expenses incurred in the conduct of the lottery, the payment of prizes and, in the case of a Hall Charities Association, the disbursement of net proceeds to its member organizations or, for licensees other than an association and member organizations, the donation of net proceeds for the charitable purposes approved on the bingo application for licence.
11.5 The licensee must not:
-
- where the licensee is a Hall Charities Association, deposit monies received from any source other than Super Jackpot games conducted by member organizations into the designated Super Jackpot trust account; or
- where a licensee is other than a Hall Charities Association or a member organization of an association and only one (1) designated lottery trust account is maintained, deposit monies received from any source other than lottery events conducted by the licensee into the designated trust account; or
- where a licensee is other than a Hall Charities Association or a member organization of an association and a separate designated bingo trust account has been established, deposit monies received from any other source, except proceeds received from participating in Super Jackpots and break open ticket lotteries held in conjunction with bingos, into the designated bingo trust account;
- move funds by any means from the designated lottery trust account into an operating or general account of the licensee or a member organization of the Hall Charities Association;
- close the designated lottery trust account until all monies have been donated to approved charitable purposes or, in the case of a Hall Charities Association, distributed to its member organizations, and a report has been submitted to a licensing authority.
11.6 Where one (1) designated lottery trust account is maintained for proceeds from more than one (1) type of lottery event, the licensee must maintain separate ledgers outlining financial details for each type of lottery event conducted, by game and licence, including proceeds derived from each, expenses paid in the conduct of each and a list of how proceeds have been disbursed.