Appendix A: Required Documents

The following is a list of the documents and/or information that must to be filed with the AGCO Administration when applying for a Licence to Operate a Racetrack, where the racetrack was not in operation in the previous licensing period and/or where the applicant does not have Preliminary Approval from the Registrar.

Please note that further documentation may be required at the discretion of the Registrar.

Stage 1 (Proceeding to Preliminary Approval)

• AGCO licence application forms:
  1. Application for a Licence to Operate a Racetrack (Form 04051)
  2. Personal History Report (Form 04053) – to be completed by all officers, directrs, shareholders and key personnel of the Applicant
  3. Corporate Disclosure Form (Form 04000) – to be completed when the shareholder is a corporation
• Documentation (e.g. Articles of Incorporation, Letters Patent, Shareholder agreements, etc.) and description (including schematics) of the business organization of the proposed Applicant, including financing and financial details. Such documents shall be in sufficient detail to complete an investigation of sources
• Proof of ownership of the land or letter of commitment from the lessor of the land, if land not owned. If ownership or a lease has not been established, a letter of intent is required
• Physical property description including a survey of the facilities
• Correspondence from the local municipality stating that the racetrack is zoned correctly for the use and that the facilities meet all fire, health and safety standards
• Correspondence from the association or group representing the Horsepersons in the area, stating their position regarding the application
• A proposed schedule of race dates including the type of racing being conducted (Standardbred, Thoroughbred or Quarter Horse racing)
• Business Plan of the proposed racetrack - at the preliminary stage, should include the following:
  1. Table of Contents of the final business plan submission
  2. Multi-year Project Plan, including pre and post development, date specific milestones, etc.
  3. Projected Operational Budgets, including pre and post development
  4. Proposed management structure

Stage 2 (Proceeding to Final Approval)

A final list of requirements will be stipulated in the terms and conditions in the Preliminary Approval for a Licence, and may include:

• Business Plan of the proposed racetrack which should be finalized to include the following:
  1. Income/expense forecast
  2. Projected purse pool and a description of purse distribution mechanism, detailing necessary controls and procedures for purse account management
  3. Intertrack Wagering schedule outline, providing description of product mix and source
  4. Other ancillary services or entertainment/gaming at the track
  5. Proposed commission rates.
• Market study with focus on the financial and economic projections and impacts on the horse racing industry. The study should address:
  1. Horse supply
  2. Projected attendance
  3. Per capita spend
  4. Handle
  5. Demographic profile of immediate catchment area.
• If not already submitted, proof of ownership of the land or letter of commitment from the lessor of the land, if land not owned
• Evidence of a contract with the local Horseperson’s Association in the area to demonstrate the establishment of a relationship
• Correspondence from the Canadian Pari-Mutuel Agency stating their position regarding the application
• Approved Race Dates - A schedule for live race dates and intertrack schedule to include post times and product
• If not already submitted, correspondence from the local municipality stating that the racetrack is zoned correctly for the use. Also from the local municipality stating that the racetrack facilities meet all fire, health and safety standards
• Backstretch/Paddock Security Plan, approved by the Administration
• Racetrack Maintenance Plan, approved by the Administration
• Fire Safety Plan, approved by the Administration
• List of proposed Key Employees, including submission of key employees for due diligence
• List of proposed Racing Officials, including evidence of licensing and accreditation where required and including submission for due diligence where deemed necessary.