The AGCO employs a risk-based approach to the processing of applications for gaming registrations. For more information about risk-based registration, please see Information Bulletin No. 68.
Invoice and Renewal Requirements
An invoice or an application for renewal of registration will be sent to a registrant, as a courtesy, sixty days prior to the expiry of their certificate of registration. However, it is the responsibility of the registrant to ensure that the registration does not expire.
The invoice or application for renewal of registration must be completed and returned to the Registrar of Alcohol, Gaming and Racing (Registrar) with the annual registration fee prior to the expiry of the certificate of registration.
Changes in Registration
The Registrar must be informed when a change occurs in a registration. The notification requirements will vary based on the type of change.
Change in Officers, Directors or Ownership Structure:
A registered supplier is required to obtain the written consent of the Registrar prior to any change in the officers, directors or shareholder of a corporation or any change in the membership of a partnership.
All new officers and directors are required to complete and submit to the Registrar a “Personal Disclosure Form”.
All new shareholders and new partners may be required to complete and submit additional information to the Registrar. Detailed information regarding which forms are required is included with the application form.
Change of Name:
Suppliers: A registered supplier is required to inform the Registrar, in writing, of any change to a business or operating name. The Registrar may request additional documentation.
Employees: A registered employee is required to inform the Registrar, in writing, of any name change.
Proof of name change is required with appropriate fee for the replacement certificate of registration.
Change of Address:
A registered supplier or employee is required to inform the Registrar in writing, within five days, of any change in address (residence, business or service). Addresses must include street name and number or lot, concession, and rural route numbers, city, postal code and telephone number, and if applicable facsimile number. A post office box number or a rural route number alone is not acceptable.
Cancellation of Registration:
To cancel a registration, a request in writing must be made to the Registrar of Alcohol, Gaming and Racing. The effective date of the cancellation is the date that the request is received by the AGCO.
Replacement of a Certificate of Registration:
To obtain a replacement certificate of registration, a request in writing must be made to the Registrar of Alcohol, Gaming and Racing along with the appropriate fee.